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Exam Code
PMP
Exam Name
Project Management Professional (2024 Version)
Update Date
27 Jul, 2024
Total Questions
1702 Questions Answers With Explanation
$45
$58.5
$67.5
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Question # 1
A project manager is leading an integration project for a retail company. The projectdemands a lot of time from the stakeholders to make important business decisions. Theproject is critical and must be completed on time and within budget.What should the project manager do to ensure that key stakeholders are available for thisproject?
A. Add time reserve in the project schedule to allow extra time for the stakeholders to mak decisions. B. Share the project schedule, milestones, and meeting agendas with the stakeholdersahead of time. C. Work with the available stakeholders to make business decisions and keep allunavailable stakeholders informed. D. Schedule meetings with all of the stakeholders to make business decisions whenneeded.
Answer: B
Explanation: To ensure that key stakeholders are available for the project, the project
manager should take the following actions:
1.Share Project Information: Regularly share the project schedule, milestones, and meeting
agendas with stakeholders well in advance. This allows them to plan their availability and
allocate time for important business decisions.
2.Effective Communication: Maintain open and transparent communication with
stakeholders. Clearly communicate the critical nature of the project and the need for their
active participation.
3.Prioritize Stakeholder Engagement: Identify the most critical stakeholders and prioritize
their involvement. Ensure that they are informed about key decision points and are
available during those times.
4.Mitigate Risks: Anticipate potential scheduling conflicts and risks related to stakeholder
availability. Plan accordingly by scheduling meetings at times when key stakeholders are
likely to be available.
5.Flexibility: While scheduling meetings, be flexible and consider different time zones, work
hours, and other constraints that may impact stakeholder availability.
By proactively sharing information and involving stakeholders early, the project manager
can increase the chances of timely decision-making and successful project completion.
References:
1.[Delivering business value: The most important aspect of project
A project manager is leading an integration project for a retail company. The projectdemands a lot of time from the stakeholders to make important business decisions. Theproject is critical and must be completed on time and within budget.What should the project manager do to ensure that key stakeholders are available for thisproject?
A. Add time reserve in the project schedule to allow extra time for the stakeholders to mak decisions. B. Share the project schedule, milestones, and meeting agendas with the stakeholdersahead of time. C. Work with the available stakeholders to make business decisions and keep allunavailable stakeholders informed. D. Schedule meetings with all of the stakeholders to make business decisions whenneeded.
Answer: B
Explanation: To ensure that key stakeholders are available for the project, the project
manager should take the following actions:
1.Share Project Information: Regularly share the project schedule, milestones, and meeting
agendas with stakeholders well in advance. This allows them to plan their availability and
allocate time for important business decisions.
2.Effective Communication: Maintain open and transparent communication with
stakeholders. Clearly communicate the critical nature of the project and the need for their
active participation.
3.Prioritize Stakeholder Engagement: Identify the most critical stakeholders and prioritize
their involvement. Ensure that they are informed about key decision points and are
available during those times.
4.Mitigate Risks: Anticipate potential scheduling conflicts and risks related to stakeholder
availability. Plan accordingly by scheduling meetings at times when key stakeholders are
likely to be available.
5.Flexibility: While scheduling meetings, be flexible and consider different time zones, work
hours, and other constraints that may impact stakeholder availability.
By proactively sharing information and involving stakeholders early, the project manager
can increase the chances of timely decision-making and successful project completion.
References:
1.[Delivering business value: The most important aspect of project
A project team is engaging a development team in another country to develop software. During progress reviews, the project manager identified completion date delays due to rework because there were different interpretations of the client's needs. What should the project manager do?
A. Travel to the development team's office to push the schedule. B. Set up a meeting with key stakeholders to clarify requirements. C. Escalate to the project steering committee and request additional time. D. Create prototypes with the development team to confirm requirements.
Answer: B
Explanation: The project manager should set up a meeting with key stakeholders to clarify
requirements. Clear communication is essential in project management, especially when
working with remote teams or teams in different countries. By engaging key stakeholders,
including the development team and the client, the project manager can address any
differences in interpretation and ensure that everyone is on the same page regarding the
client’s needs. This proactive approach can help prevent rework and delays in the project
schedule.
References:
1.How to manage Client Expectations in Project Management: A Comprehensive Guide
2.Chapter 4: Understanding and Meeting Client Expectations – Project Management
3.Client Management: How to Win and Retain Clients - ProjectManager
Question # 4
A laboratory is launching a new product, defined to be executed in eight iterations with afixed release date. At the beginning of the seconditeration, the project manager realizes that a significant regulatory feature is missing in theproject backlog.What should the project manager do?
A. Ask the product owner to add the missing feature in the backlog. B. Invite stakeholders to discuss the impact of adding the regulatory feature. C. Estimate the related cost and ask for a project extension. D. Increase the capacity of the team to include the missed feature.
Answer: B
Explanation:
When a significant regulatory feature is missing in the project backlog, it is essential to
engage stakeholders to discuss the impact of adding this feature. This aligns with the
PMBOK® Guide’s emphasis on stakeholder engagement and the importance of
communication with stakeholders when project changes occur. The PMBOK® Guide
suggests that project managers should continuously engage stakeholders to understand
their needs and expectations, address issues as they occur, and foster appropriate
stakeholder engagement in project decisions and activities.
References:
PMBOK® Guide – Seventh Edition1
The PMI Guide to Business Analysis2
Question # 5
Travel restrictions are suddenly imposed during a project's execution. The team membersreside in different geographic locations.What should the project manager do next to address this issue?
A. Halt all processes until procurement and implementation of solutions are completed. B. Place a hold on activities until the team can resume the work on-site. C. Ask the team members to proceed independently while examining needs and alternatives. D. Obtain and implement the sponsor's recommendations for a solution.
Answer: C
Explanation:
In the face of travel restrictions, the project manager should encourage team members to
continue their work independently while exploring needs and alternatives. This approach
aligns with the PMBOK® Guide’s emphasis on project communications management,
which includes ensuring that there is an effective plan to communicate project information
to stakeholders and team members to achieve project objectives1. It also reflects the
PMP’s focus on adaptive project environments where project teams must be able to
Question # 6
recently concluded quality audit failed and came back with multiple action items. A newlyappointed project manager is reviewing the project status with the team. New stakeholdershave been identified, and new audit resources may have to be added to the project.What should the project manager do next?
A. Perform stakeholder engagement. B. Perform integrated change control. C. Update the quality management plan. D. Update the risk management plan.
Answer: B
Explanation: When faced with the aftermath of a failed quality audit, the newly appointed
project manager must take several steps to address the situation. Let’s explore the options:
1.Perform Integrated Change Control (Option B):
oIntegrated change control is a critical process in project management.
oIt involves reviewing all change requests, assessing their impact, and making informed
decisions about whether to approve or reject them.
oIn this case, the failed audit results constitute a change request. The project manager
should evaluate the impact of the audit findings, identify necessary corrective actions, and
determine whether additional resources (such as new audit resources) are required.
oBy performing integrated change control, the project manager ensures that any necessary
adjustments are made to the project plan, scope, schedule, and resources.
2.Stakeholder Engagement (Option A):
oWhile stakeholder engagement is essential, it is not the immediate next step after a failed
audit.
oStakeholder engagement involves ongoing communication and collaboration with stakeholders throughout the project lifecycle.
oThe project manager should engage stakeholders, but addressing the audit findings takes
precedence.
3.Update the Quality Management Plan (Option C):
oUpdating the quality management plan is relevant, but it is a specific response to the audit
results.
oThe project manager should first assess the impact of the audit findings and then update
the quality management plan as needed.
4.Update the Risk Management Plan (Option D):
oWhile risk management is crucial, it is not the immediate focus after a failed audit.
oThe project manager should address the audit findings before revisiting the risk
management plan.
In summary, the project manager should prioritize integrated change control to address the
audit results, identify corrective actions, and
Question # 7
A company is starting a critical project with a strict deadline. During the first planningmeeting, the team realizes that the list of requirements has too many items to allow on-timedelivery.What should the project manager do first?
A. Increase the capacity of the team to finish the project on time. B. Update the risk register and present a contingency plan to meet the deadline. C. Ask the team to propose a minimum viable product (MVP) to meet the date. D. Suggest to the customer to reduce the backlog to meet the date.
Answer: C
Explanation:
When faced with a critical project that has too many requirements to be delivered on time,
the project manager should prioritize the work. The first step is to identify the core
functionalities that will deliver value to the customer and propose a Minimum Viable
Product (MVP). This approach allows the team to focus on delivering a product with
enough features to satisfy early adopters, which is crucial for projects with strict
deadlines. It also provides an opportunity for early feedback that can be used to improve the product in subsequent iterations1.
References: = The concept of MVP is well-aligned with agile project management
practices, which are part of the PMP certification content. The PMBOK Guide and Agile
Practice Guide, which are foundational standards for the PMP exam, advocate for
delivering value early and continuously improving based on stakeholder feedback
Question # 8
A project sponsor would like to include a new deliverable. The sponsor contacts the projectmanager in order to seek advice on the most efficient approach to complete the deliverablewithin the next 2 months.What should the project manager do?
A. Change the project methodology in order to achieve completion of the deliverable within2 months. B. Advise the sponsor that it is not the project manager’s job to evaluate the project. C. Suggest that the sponsor conduct a cost-benefit analysis to determine feasibility. D. Use the management reserve in order to expedite completion of the deliverable within 2months.
Answer: C
Explanation:
When a new deliverable is proposed, the project manager should evaluate its impact on the
project’s scope, time, cost, and quality. A cost-benefit analysis is a systematic approach to
estimate the strengths and weaknesses of alternatives and is used to determine options
that provide the best approach to achieve benefits while preserving savings12. It involves
comparing the expected costs of project actions to the expected benefits in order to choose
the best option3.
References:
Project Management Institute. (2021). A Guide to the Project Management Body of
Knowledge (PMBOK® Guide) – Sixth Edition.
ProjectManager.com. (2023). Cost-Benefit Analysis: A Quick Guide with Examples
and Templates1.
Wrike.com. (2023). Cost-Benefit Analysis in Project Management Explained2.
Project-management.com. (2023). Cost Benefit Analysis - Formula, Example &
Definition3.
Question # 9
A project team has established contracts for purchasing vehicles and construction services.In the middle of project execution, the team learnsthat the vehicle supplier cannot deliver the vehicles. There is not enough time to find a newsupplier without delaying the project.Which action should the project manager take to procure the vehicles?
A. Ask the technical team to revise the requirements, even if it requires extra budget. B. Arrange a meeting with the client to request additional time to find a new supplier. C. Review the existing service contracts to find an option to help procure the vehicles. D. Procure the vehicles from another supplier and report the change to the change control board (CCB) later.
Answer: C
Explanation:
In a situation where the original vehicle supplier cannot deliver as agreed, the project
manager should first review the existing service contracts for any clauses or options that
could facilitate the procurement of the vehicles. This action is in line with the best practices of procurement management, which suggest exploring all contractual avenues and existing
relationships before seeking external solutions2. It also adheres to the principles of change
management, ensuring that any alterations to the project plan are made within the
framework of established agreements and with proper oversight3. References: = Exam
PMI, Procurement Management Overview | Project Management Professional (PMP).
Question # 10
A project is halfway through its execution phase. The quality specifications for the projectdeliverables are formally accepted. However, a key stakeholder is dissatisfied, stating thatthe deliverables do not meet the quality specifications.What should the project manager do in this situation?
A. Notify the stakeholder that arbitration procedures will be followed. B. Inform the project sponsor of the stakeholder's dissatisfaction. C. Document the issue in the issue log and send a report to management. D. Review the requirements traceability matrix and conduct inspections.
Answer: D
Explanation:
When a key stakeholder expresses dissatisfaction with the deliverables, despite formal
acceptance of the quality specifications, the project manager should review the
requirements traceability matrix and conduct inspections. This allows for a detailed
examination of whether the deliverables meet the agreed-upon quality standards and to
identify any discrepancies. The requirements traceability matrix is a tool that links
requirements throughout the project lifecycle, ensuring that they are addressed in the final
deliverables. Conducting inspections is a method of quality control that helps to verify that
the product meets the requirements and standards1.
References:
Discussions on PMP exam topics related to stakeholder dissatisfaction and quality
control measures1.
PMI’s A Guide to the Project Management Body of Knowledge (PMBOK® Guide)2.
Professional in Business Analysis Reference Materials from PMI2.
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